Life Science Washington is seeking a Senior-level Executive Assistant that will provide day-to-day support to the Life Science Washington (LSW) President & CEO; provide administration for the Board of Directors and Board committees; and manage executive communications. Key Responsibilities include, but are not limited to:
KEY RESPONSIBILITIES:
- Manage executive communications including drafting executive correspondence, preparing or proof-reading emails and other correspondence
- Maintaining CEO’s calendar, scheduling meetings, assisting with committees and board logistics and administration including agendas and minutes.
- Make CEO travel arrangements and create itineraries; prepare, review, and submit expense reports
- With CEO, identify, review and track key internal/external deadlines to facilitate a timely response
- Coordinate logistics and prep materials for the CEO with respect to speaking engagements or representative engagements (handling hotel, airline, car rental, expense reports, etc.).
- Develop strong, trusted relationships with peer EAs and staff at members and partner companies and organizations to aid in the successful planning and execution of internal and external CEO commitments.
- Support the CEO in managing all aspects of Board relations. Act as administrative liaison to the LSW Board and committees; help prepare and distribute related communications including meeting materials and logistics information, and timely fielding of inquiries.
- Work with partner trade associations to coordinate CEOs involvement in committees, working groups, and meetings.
- Serve as trusted partner to internal staff members and gatekeeper/project manager to CEO to help manage timely delivery of materials and projects that involve the CEO
- This position reports directly to the CEO but will work closely with the senior leadership team and all staff.
- Other duties as assigned
QUALIFICATIONS/QUALITIES:
- Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, association members, and external partners
- Strong executive writing skills and ability to draft concise, action oriented executive emails directed at busy CEOs, association leaders, and political officials
- Organized, agile, detail-oriented and have strong time-management and problem-solving skills
- Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material
- Desire and ability to act as a team player with a positive, constructive approach to addressing challenges and opportunities as they arise
- Appropriately represent the Association and CEO to members and the public at large.
EDUCATION/EXPERIENCE:
- At least five years’ professional experience working with C-suite management
- Bachelor’s degree preferred in a business-related field of study
- Proficiency in Microsoft Word, Excel, PowerPoint, and be technology oriented
Working conditions: This is a hybrid position, dividing time between remote work, and onsite, at our Eastlake Seattle location, currently at a minimum of at least 2 days per week.
Salary: The salary range for the Senior-level Executive Assistant is $80,000 to $91,000, commensurate with experience. LSW offers a competitive compensation package including an excellent employee benefits package.
To Apply: Provide your Resume, COVER LETTER and Writing Samples with Executive Assistant, and your Last Name in the subject line. To learn more about Life Science Washington - www.lifesciencewa.org.
